Stage 5: Completion and Dissemination
Step 5.1 - Completion
The completion date for a pilot scheme or phase must be clearly defined. Without a clear end point the final assessment of a pilot’s impact cannot be fully determined. This is particularly so for pilots assessing innovations close to the development of a nationwide standard.
Without a defined end date any hand over cannot effectively commence. If through piloting an innovation, areas for improvement/development are identified then agreement must be obtained for any revisions to the pilot objectives and programme.
Lack of clarity in the end date will result in the confusion of roles and responsibilities for the ongoing maintenance and operation of the pilot. This potentially could lead to a degradation of system performance and a loss in credibility that may have been established through the pilot which in turn may take considerable time to re-establish.
For some schemes, the longer term monitoring of specific aspects of a pilot may be necessary. For example, some broader safety aspects may only be apparent and identifiable over a long term whilst the functionality of a pilot could be very quickly determined. If so the pilot can be substantially completed and a plan made to determine the responsibilities, resources and levels of monitoring required for any longer term low level assessment. As part of the M25 Controlled Motorways[HA 2004] pilot the ability to control traffic using variable speed limits was established within the first few months of operation, however it was only after a period of 10 years and subsequent extension to the scheme that the safety impacts were established.
At a pilot’s completion it is essential that any final deliverables are prepared and published in order that any standards for the wider adoption of the pilot concepts throughout the Agency's network can be developed. All final deliverables will be submitted to the Agency’s Safety, Standards and Research Directorate - Research & International Team for adding to the Agency’s research compendium (contact: firstname.lastname@example.org).
When completed the innovation under consideration within the pilot will be decommissioned or alternatively handed over for ongoing support and maintenance. At this stage it is essential that all the appropriate supporting documentation, standards and information is collated, indexed and recorded. This will include any contractual and financial documentation and liabilities, instruction manuals, as-built information, risk assessments and hazard log, etc. If any document is outstanding, proper action should be planned, agreed and conducted by the relevant parties.
If the pilot is to be decommissioned all systems and services must be removed and returned, where practicable, to an ‘as found’ condition. In addition to redeploying resources and removing all equipment associated with the pilot from the operational site, including any assessment and monitoring systems, arrangements must be made to terminate any service provided for the pilot. This could include, for example, communication links or power supplies.
The archiving of all the relevant documentation, records, certificates, etc. in accordance with Agency procedures should be initiated and completed at this time. This will ensure that, if required, the basis for the pilot conclusions can be reviewed and examined in the future.